---
title: "UK VAT Invoice Template (Free PDF) — One Page Invoice"
description: "A free UK VAT invoice template with everything HMRC lists for a full VAT invoice: VAT numbers, rate, VAT in sterling. Fill it in online, download a one-page PDF."
image: "https://onepageinvoice.com/og/lp-uk-vat.png"
---

UK VAT invoice template

# UK VAT invoice template

A full VAT invoice with the details HMRC lists: your VAT registration number, your customer's details, the rate and the VAT in sterling. Set up for 20% on A4; change anything.

[Use this template](https://onepageinvoice.com/new?start=uk-vat) [Questions](#questions)

Free. No sign-up. A one-page PDF you can send today.

Sample: made with this template. Every field is yours to change.

## What HMRC says a VAT invoice must show

VAT Notice 700/21 lists the details for a full VAT invoice. Here they are, with where each goes in this template:

| HMRC requires | In this template |
| --- | --- |
| a sequential number based on one or more series which uniquely identifies the document | Invoice number (e.g. HM-2026-117) |
| the time of the supply | The invoice date, or a “Tax point: …” note when the supply was earlier |
| the date of issue of the document (where different to the time of supply) | Invoice date |
| the name, address and VAT registration number of the supplier | Your details and Tax ID (“VAT GB …”) |
| the name and address of the person to whom the goods or services are supplied | Client name and address |
| a description sufficient to identify the goods or services supplied | Line descriptions |
| for each description, the quantity of the goods or the extent of the services, and the rate of VAT and the amount payable, excluding VAT | Quantity, price and amount per line; the VAT rate in the totals |
| the gross total amount payable, excluding VAT | Subtotal |
| the rate of any cash discount offered | Notes, if you offer one |
| the total amount of VAT chargeable, expressed in sterling | The “VAT (20%)” line, in GBP |
| the unit price | Price per line |

Source: [HMRC, VAT Notice 700/21, section 4.1](https://www.gov.uk/guidance/record-keeping-for-vat-notice-70021) (Open Government Licence). This page is a guide, not tax advice; check the notice for your case.

## Filling it in

- **Your VAT number** goes in Tax ID with its prefix, as you want it printed: “VAT GB 000 0000 00”. It prints with your details: in the footer band on Classic and Bold, under your address on Minimal.
- **Your customer's VAT number**, when you have it, goes in Client tax ID and prints under their address.
- **The rate** is set to 20% and the tax line is named VAT. Change it to 5% for reduced-rate supplies.
- **The tax point**: if you supplied the work before the invoice date, note it, e.g. “Tax point: 31 October 2026”.
- **Payment**: sort code, account number and the invoice number as the reference.

## Limits worth knowing

The editor applies one VAT rate to the whole invoice. If one sale mixes standard-rated, reduced-rate or zero-rated items, issue a separate invoice per rate. Invoices for exempt or zero-rated sales only within the UK don't need to be VAT invoices at all.

HMRC says you should normally issue a VAT invoice within 30 days of the supply. For supplies of £250 or less including VAT, a simplified invoice is enough; and if you invoice in another currency, the VAT total must still be shown in sterling.

## Questions

### When do I have to issue a VAT invoice?

When you're VAT registered and supply standard or reduced-rate goods or services to another VAT-registered business. HMRC says you should normally issue it within 30 days of the supply.

### Do I need a VAT invoice for small amounts?

For supplies of £250 or less including VAT you can issue a simplified invoice instead (your name, address and VAT number, the tax point, a description, and the total with the VAT rate). Above £250 you need a full or modified VAT invoice.

### Can I invoice in euros or dollars?

Yes. HMRC allows the amounts in any currency, but the total VAT must also be shown in sterling. Add the sterling VAT amount in the notes if you invoice in another currency.

### What if I'm not VAT registered?

Then don't charge VAT and don't call it a VAT invoice: set the tax to 0 and leave out a VAT number. The freelance invoice template is a better start.

### Can one invoice have lines at different VAT rates?

Not in this editor: it applies one rate to the whole invoice. If you sell at 20% and 5% (or zero-rated), issue separate invoices per rate.

## Related

- [EU VAT invoice template](https://onepageinvoice.com/invoice-templates/eu-vat) · for VAT-registered EU businesses, including cross-border reverse charge
- [Consulting invoice template](https://onepageinvoice.com/invoice-templates/consulting) · for consultants billing hours or days, with periods and retainers
- [How to write an invoice](https://onepageinvoice.com/guides/how-to-write-an-invoice) · a step-by-step guide: what every invoice needs and how to send it

Free, no account

Make yours now: one page, about a minute.

[Use this template](https://onepageinvoice.com/new?start=uk-vat)

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