---
title: "Photography Invoice Template (Free PDF) — One Page Invoice"
description: "A free photography invoice template: shoot fee, edited images, usage licence, travel and retainer on one page. Fill it in online and download a PDF. No sign-up."
image: "https://onepageinvoice.com/og/lp-photography.png"
---

Photography invoice template

# Photography invoice template

Separate the shoot, the edited images and the usage licence so clients see what they're buying and for how long they can use it. Take off the retainer and show what's due.

[Use this template](https://onepageinvoice.com/new?start=photography) [Questions](#questions)

Free. No sign-up. A one-page PDF you can send today.

Sample: made with this template. Every field is yours to change.

## Separate the shoot, the images and the licence

Clients compare a photographer's invoice with the quote, and they'll ask what they can do with the pictures. Put each part on its own line:

- **The shoot**: “Product shoot, half day (Nov 2)”, or by the hour.
- **Post-production**: “Edited images”, with the number of images as the quantity.
- **The usage licence**: “Usage licence: web and social, 2 years”, priced on its own.
- **Extras**: travel, studio hire, props, assistants, rush delivery.
- **The retainer or booking fee** as a negative line, so the balance is what's left.

## Write the usage terms down

The licence line says what was bought; the notes say exactly where and for how long the images may be used, for example “web and social use until Nov 2028; print and paid advertising need a separate licence.” It saves an awkward conversation when the pictures turn up on a billboard, and it's the reference when the client wants to extend.

## Weddings and events

For private clients, invoice the package by name (“Wedding coverage, 8 hours”), list albums and prints separately, and take off the booking fee. A [link with a Pay button](https://onepageinvoice.com/invoice-templates/pay-online) works well for couples paying by card. Running a business with VAT? Start from the [UK VAT](https://onepageinvoice.com/invoice-templates/uk-vat) or [EU VAT](https://onepageinvoice.com/invoice-templates/eu-vat) template.

## Questions

### Should the usage licence be on the invoice?

Yes. Put it on its own line with a short scope (“web and social, 2 years”) and spell out the details in the notes. It makes clear what the client paid for and when to license again.

### How do I show a retainer or booking fee?

Add it as a negative line, “Retainer paid Oct 20”, so the balance due is what's left after the shoot.

### Can I charge for travel?

Add travel as its own line, for example “Travel, 120 miles” with the mileage as the quantity and your rate as the price.

## Related

- [Freelance invoice template](https://onepageinvoice.com/invoice-templates/freelance) · for freelancers billing by project, with deposits and revisions
- [Invoice with a payment link](https://onepageinvoice.com/invoice-templates/pay-online) · a share link and QR code with a Pay button for your Stripe or PayPal link
- [How to write an invoice](https://onepageinvoice.com/guides/how-to-write-an-invoice) · a step-by-step guide: what every invoice needs and how to send it

Free, no account

Make yours now: one page, about a minute.

[Use this template](https://onepageinvoice.com/new?start=photography)

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